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3 Common Pitfalls To Avoid When Planning Corporate Events

Posted on September 23rd, 2015


Event planning is an art.

And like all art, one gets better with practice…lots and lots of practice. Below you will hear from from three seasoned and passionate event planners and learn three common pitfalls to avoid when planning corporate events.

MISTAKE: Underestimating the time and effort required to plan and execute an event. When planning a corporate event it’s critical you don’t underestimate the time and effort required.
Solution: Hire a trusted event partner, like On The Scene.

Managing Partner of OTS, John Stachnik, explains, “One common pitfall to avoid when planning a corporate event is underestimating the time and effort required when deciding to plan an event without a trusted event partner.  When working with an experienced event management company, we will alleviate the headaches when planning an event so you can focus your time on delivering the right message for your event attendees.”

MISTAKE: Lack of experienced event managers. Events can go beyond scope and budget quickly without a knowledgeable and trained event manager at the helm.
Solution: The first step is to do your research. Look for event planners who have experience executing events with a similar scope to the event you’re planning.

Senior Event Planner, Pattie Monahan, advises, Hire event managers with certifications and the finesse required to understand and manage the customer’s needs. Good event managers have the right combination of ‘soft skills’ and can demonstrate how to facilitate planning meetings, manage risk and handle a variety of different stakeholders. It really comes down to people skills, especially given the different stakeholders.”


MISTAKE: Micromanaging and carrying the load alone. By carrying the load alone, you risk losing track of critical pieces of your event.
Solution: Work with an event partner that has networks of experienced partners capable of accomplishing their aspect of the event in a professional and timely way.

20 year hospitality industry veteran, Jay Weidner, offers up this bit of wisdom, “You need to task out jobs to people you trust. Handling every aspect of the event on your own can be a major pitfall. It’s not the best use of your time and will likely drive you crazy! By working with a trusted event planner, like On The Scene, you can feel confident they will delegate and coordinate each part of your event using reliable partners.”

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On the Scene was amazing to work with for our recent program. The team took the time to really listen to my ideas and incorporate them into her overall pitch and execution. I felt confident that she had my back through the entire event. They were accessible and friendly – even with last-minute phone call requests and long conversations to help me think through options. I highly recommend On the Scene and will be working with them again soon.

Senior Meeting Manager / Pharmaceutical Company

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